Keeping SharePoint Secure: What Executives Need to Know About SharePoint Security
We understand that, as an Executive, one of your key concerns is the security of your organization and your valuable data. When it comes to the security of your data/content, it is not only your IT department’s responsibility but the responsibility of everyone in your organization. In order for your organization to implement a strategy that will secure your content, you need understanding and support from all members of your executive team.
To secure your content, choosing the most secure Content Management System needs to be the first step. Microsoft SharePoint is the Content Management System that we recommend. In this blog, we’ll introduce you the top five Microsoft SharePoint security features you can leverage.
Want to first learn more about SharePoint as a Content Management System? Here is a blog post that we put together for executives:
The Top 5 SharePoint Security Features
1. Limit Who, Outside Your Organization, Gets to See Your Content – External Sharing Settings
SharePoint gives you the ability to share documents with people who are outside your organization. But, you can also limit who gets to see your content by setting up and using External Sharing Settings. Don’t want someone with a Gmail account to have access to your documents? No problem – External Sharing Settings can block anyone using a Gmail account from receiving or accessing your content.
2. Share Your Content with a Specific Group of People in Your Organization – Permissions through Active Directory Security Groups
Active Directory Security Groups (or AD Security Groups) allow you to share your content with a specific group of people from within your organization. Working on your organization’s FY2018 budget with your accounting team? Rather than granting access to everyone on your accounting team individually to work on these documents, you can leverage Azure Active Directory and set up an “Accounting” security group instead.
3. Allow or Block Certain User Behaviour – Policies in Office 365 Admin
Through the Administrative console of Office 365, you can create certain policies that will allow or block certain user behaviour. Don’t want people within your organization sharing files that have sensitive information (i.e. people’s credit card numbers)? Create a policy that blocks people from sharing that kind of information between one another.
4. Secure Your Mobile Devices – Microsoft InTune
Ever had that gut-wrenching feeling that you’ve lost your mobile device? Your mind starts to race; what happens if the person who finds my phone finds those merger documents I’ve been working on? Did I remember to log out of my SharePoint site before I lost the phone? Microsoft InTune is a product that can help to secure your phone: from locking your device, to doing a complete document wipe of all sensitive information, and everything in between.
5. Control Access to Your Content Based on your Users’ Locations – IP Range Access Only
Although it’s not a very common security feature, IP Range Access Only gives you another way to control your content, although this time, from a “where” perspective. Don’t want people to have access to some of your content when they go home at night? Setting the IP Range Access to match the specific IP address(es) used by your company means that, unless they’re physically in your building, they can’t get to your information.
Microsoft Takes Security Seriously
Microsoft has reported that, on average, their cloud computing operations detects 1.5 million attempts every day to compromise its systems. They work hard to learn from these attempts, evolving their security and investing in an annual security budget of $1 billion USD per year.
Simply put, they invest countless time and a lot of money into making sure that your content is as safe as it can be. Microsoft knows that you need to trust them with your data. From having heavily guarded, controlled-access data centres, to having their experts constantly trying to hack their system, to creating their own cybercrime prevention unit, that mentality for security and safety awareness trickles down into every program that Microsoft produces, including SharePoint.
SharePoint Security Starts with You
Need more help with making your SharePoint secure? Talk to our SharePoint experts on how you can strike the right balance between security and ease of use for your employees.
If you want to learn more about how to best utilize SharePoint, watch our on-demand webinar that was designed for executives and managers. This webinar covers how SharePoint helps solve the top three business pain points: