Just what is Microsoft Intune, and how can it help your organization?
Microsoft Intune protects your organization’s corporate data and information by controlling how people can access and share it. This is vitally important for today’s modern workforce, which has more devices than ever before. Now, your employees aren’t just using laptops and PC’s – they’re also turning to smartphones and tablets to stay connected and be productive when they’re away from the office.
But, how do you keep all these devices secure? If employees are checking their emails from their mobile apps, how can you protect that data? Or, if an employee leaves the company, how do you make sure that your corporate data isn’t still residing on their personal devices?
In this blog, we’ll talk about Microsoft Intune in greater detail. Read along to find out what Microsoft Intune is, and the six common business problems that it helps to solve. Plus, explore some key Microsoft Intune features and benefits.
What Is Microsoft Intune?
Microsoft Intune is a Cloud-based enterprise mobility management (EMM) service that can help you manage the mobile devices and apps that your employees are using to access your corporate data. With Intune, you can make sure that any devices and apps that your employees are using are compliant with your company’s security requirements.
An essential part of Microsoft Enterprise Mobility + Security, Microsoft Intune helps you manage your mobile environment. By providing device and application management, Intune helps you give your users secure access to their data so they can stay productive, but keeping that corporate data protected at all times.
Microsoft Intune Features & Benefits
Here are some of the features and benefits of using Microsoft Intune in your organization:
- Data encryption enforcement
- Remote data wiping
- Device tracking
- App distribution
- Password enforcement
- Device inventory
- Microsoft Intune helps you keep your employees secure while staying productive.
- Through Office 365 mobile app management, you can set policies to control access to your corporate data.
- Microsoft Intune provides flexibility and control for securing your data, regardless of the device.
- Microsoft Intune works to secure Android, iOS, Windows, and macOS devices from one unified mobile solution.
Microsoft Intune Solves 6 Common Business Problems
Here are the top 6 common business problems that Microsoft Intune helps solve for organizations:
1. Intune solves the problem of your employees being able to securely access on-premise email and data.
There are a lot of organizations out there that still have on-premises servers (i.e. Microsoft Exchange), but their employees still need to securely access their email and data. Using Intune-managed certificates combined with a standard VPN gateway or proxy (like Microsoft Azure Active Directory Application Proxy), you can enable access to mobile apps that connect to on-premises data. Once your employees’ devices are enrolled in Intune, the management system will help ensure that those devices are compliant with your policies before they are able to access your corporate data.
2. Intune solves the problem of ensuring secure access to email and data through Office 365.
Through Intune and Microsoft Enterprise Mobility + Security (EM+S), your organization can take advantage of a conditional access solution, which ensures that none of your employees’ apps or devices can access your Office 365 data unless they are in compliance with your company’s requirements that you’ve put into place.
For example, if you put a condition in place that your employees require multi-factor authentication to be able to access your corporate data, Intune and Microsoft EM+S will not allow them to do so until that MFA criteria has been met. Or, you can make it a requirement that your employees are enrolled with Intune before corporate data can be accessed.
3. Intune can help issue corporate-owned phones to your workforce.
Your employees need to have access to corporate apps and data that help them do their jobs anytime, wherever they are. But you need to make sure that your corporate data is secure and that your administrative costs are kept low.
With Intune, you can get bulk provisioning and management solutions, which are integrated with device management platforms (like the Apple Device Enrollment Program or the Samsung Knox mobile security platform). How does this help you? You can give an employee an unopened iPhone or Samsung device, and all they have to do is power it on, then get walked through a corporate-branded setup to authenticate themselves. That device is configured with security policies and the employee can launch the Intune Company Portal app that helps them access the apps you’ve made available to them.
4. Don’t want to use corporate devices? Intune helps you secure Bring-Your-Own-Device (BYOD) programs for your employees.
A lot of employees don’t want to have to carry a second device around, so Bring-Your-Own-Device (BYOD) programs are growing in popularity among organizations. However, getting employees to enroll their personal devices into some sort of management program is a major challenge, because many employees don’t want their employers to have access to their devices.
Intune offers a BYOD approach that employees can get on board with, however. It manages only the apps that contain corporate data (like Office mobile apps), which protects your corporate data even if the app in question pulls from both corporate and personal data sources. Also, you can implement protection policies that can also prevent your employees from copying text from a corporate email profile into a consumer email profile, even if run within the same Outlook mobile app.
5. Intune lets you issue limited-use shared tablets with your employees.
There are a number of instances where employees need to have a device, like a tablet, to do their jobs. For instance, you may have noticed a number of retail employees carrying tablets around to be able to check inventory, or process a sale, or otherwise assist a customer. These tablets are usually in limited-use mode, allowing the employees to only access the app(s) needed to do their job.
Similar to the corporate-owned phones we discussed earlier, Intune lets you bulk provision, secure, and manage iOS and Android tablets to run in limited-use mode that will be shared among your employees.
6. With Intune, you can limit employee access to corporate data only to devices that you control.
Have your employees ever used a public kiosk to access their corporate data (for instance, used a public computer at a trade show or in a hotel lobby to sign into their email)?
Intune and Microsoft Enterprise Mobility + Security lets you limit the access to your corporate data to only devices that your organization manages. With Intune, you can give conditional access to your employees based on if the device is corporate-owned, if it’s part of a BYOD program that your organization allows, or other criteria. Intune also allows for app-based conditional access as well.
- Related: 7 IT Security Tools You Need to Know
Get Started with Intune Today!
Before you dive into implementing Intune in your organization, take some time to make sure that this is the right step for you to be taking. Have the conversation with the appropriate stakeholders in your organization – including your employees, when possible – to make sure that whatever you’re implementing won’t hinder their day-to-day productivity. Still need help? Talk to ProServeIT today!