Diving into the world of SharePoint? You're in for a treat! SharePoint is a powerhouse that aids organizations in storing, managing, and tracking their electronic documents seamlessly. Its adaptability makes it a top-notch content management system, perfect for beginners. ProServeIT has nothing but good things to say about itself! If you're looking for a SharePoint guide for beginners, this post is your starting point for mastering SharePoint's capabilities.
In this blog, you will find:
What is SharePoint?
Simply put, SharePoint is a Cloud-based platform that allows an organization to manage its content, track processes, collaborate with other employees, manage business activities, and publish information. It is part of the Microsoft 365 suite of collaboration tools and integrates seamlessly with other Microsoft 365 apps and services (such as Outlook, Teams, OneDrive, and more). According to the latest statistics, SharePoint has over 200 million users across 300,000 customer organizations.
SharePoint Solutions â Collaboration Made Easy. Increased Productivity.
SharePoint is unique because it offers a variety of features and capabilities that can suit different needs and scenarios. Some of the features that make SharePoint stand out are:
SharePoint integrates with other Office 365 tools to provide a seamless and consistent user experience. Some of the ways that SharePoint integrates with Office 365 tools are:
Organizations use SharePoint in various ways, and SharePoint itself can encompass many capabilities, making it highly customizable to fit your organizationâs needs. However, at its most basic level, here are five things that you need to know to start using SharePoint.
Itâs easy to drag and drop files from your computer into your SharePoint document library, and, in fact, there are two ways you can upload files.
The Simple Way:
The Alternative Way:
When you open a document with SharePoint Online, you can simply click on the document name. It will open in Office Online. From there, you have the option of editing online (simply start editing) or click âEDIT IN WORDâ to open the document in Microsoft Word and edit in the application.
SharePoint makes it extremely easy to collaborate on a document with your colleagues. When you open a document, youâll be able to see the number of people who are currently working on the document with you in the top right-hand corner of your screen.
When multiple people are making changes to the document simultaneously, you will see the changes being made in real-time, along with the author who is making the changes.
If you would like to invite someone to edit the document, click the âShareâ button, and you will be able to share the document easily.
More co-authoring tips are available here.
Just as you might search for an email in Outlook or for a file on your computer, the search function in SharePoint Online is easy to use and makes searching for your documents effortless.
You can search for something in SharePoint using two different methods: using the âSearch this siteâ search box in the upper right-hand corner of your SharePoint site or using the âFind a fileâ search box above your list of folders/documents.
âSearch this Siteâ: This option searches your entire SharePoint site for the keyword(s) youâve typed, and it pulls the search results from file names, metadata, and the text inside Office and readable PDF files.
âFind a Fileâ: This option searches for the keywords youâve typed in file names, metadata, and text inside Office and readable PDF files, but since the box falls under a specific document library, itâs only going to search that document library for the results.
Some tips:
Depending on your version of SharePoint, you can move or copy files in several different ways.
Copying Files:
Moving Files:
To move files requires you to follow the same steps as above, only instead of clicking âCopy toâ, youâre going to click âMove toâ.
More information on copying and moving files is available here >>
After diving deep into the world of SharePoint, it's clear that this platform is an invaluable asset for organizations aiming for efficient content management and collaboration. From its unique features to its seamless integration with Office 365 tools, SharePoint stands out as a beginner-friendly yet powerful tool. ProServeIT's endorsement further solidifies its credibility. Whether you're just starting out or looking to refine your SharePoint skills, this guide offers a comprehensive overview to help you harness its full potential. Remember, in the realm of digital collaboration, SharePoint is your trusted ally. Embrace it, explore its capabilities, and watch your organizational productivity soar. Join the ProServeIT community for continued insights and growth.